Instructions for New Online Registration:
Registrars: Enter your Login and Password. Then Press Go. On the Administration
Menu under Club Management screen Click Club Menu
This will bring you to you Club Editing Screen.
Step 1. Click on Club Profile. Edit any information and submit
Step 2. Click on Club Officers check Club Officer information (THIS IS
MANDATORY). Please send a list of names if you need people added or deleted from
your Club officer information to Steve Lewis at smlewis@aol.com. Need Fname,
Lname, FullAddress, Phone and E-Mail
Step 3. Click on Teams Activate and Update teams that will play in the coming
season. Be sure to update team name and age. i.e. Amherst Soccer Club_G_U13_NR
to Amherst Soccer Club_G_U14_NR. Change initials if coach has changed. Update
Phone # and E-mail of coach (THIS IS MANDATORY). Add any team comments regarding
this team in terms of placement only. DO NOT put conflict information here, it
must be sent on a separate e-mail to the League Scheduler
Step 4. If you have not sent your Player information file (Soccer Trak or other
Electronic file) preferably in Excel or tab-delimited text to; Steve Lewis at
smlewis@aol.com. Otherwise, you must manually add each players information into
the database. See Player Registration Form below for the information required
Summary of the Player Registration Process
Click on Player Registration
Then go to... Add New Player to Club: Click Here
Fill in Player Registration Form
First Name, Last Name, Address, City, State, Zip, Phone#, DOB, and Gender is
required.
Jersey # is optional
Emergency Contact and Emergency Phone # is required
Emergency Doctors Name and Phone # is required
Registrar's Requirement Box Must be Checked is required
Adding and Renewing Players
Before adding a new player, please check registrations from previous season. If
a player was registered online in a previous season,
you can click on the "Past Season Registrations" link on the Player Menu to find
the player listed under a previous team registration.
Once found, you can open the Player Editor by clicking the player's name. From
here, you can assign new teams and change player information
Assigning Teams
If you would like to assign multiple teams to a player, you may edit the player
multiple times. Each new edit yields a new form for
adding a team.
Roster Submissions
Once all players have been assigned to their teams, the club registrar can then
click the "Submit Roster" link on the Player Menu.
This will submit the roster for administrative review
The Club Player Registration Menu has a new option to be able to see past season
registrations. This is where a club registrar should go to find
already-existing players to assign to new teams. The Club Registrar doesn't have
to do this: If a player is resubmitted, then a Player ID conflict will
show on the admin side, which alerts the Roster Administrator. The Roster
Administrator will then indicate whether this ID conflict is the result of
redundant
registration, or whether it is genuinely two players who have the same letters
in their names and the same birthday
Now, the team associations don't have to be done at the same time as the
registration. But, for now, the team associations are handled through the
same editor as the player info. There will always be a spot to add a new team
association to a player, and therefore there is no limit to the number of teams.
The club registrar indicates whether this player is a guest player or a main
team member. For each team, the player's jersey number (and alt / position)
are assigned. The club registrar can check a box, which will submit a request to
release the player from the team.
There are two ways to approve player-team associations:
1. They can be handled individually (by clicking on the player's name and
scrolling down to the bottom of the Player Info block), or
2. They can be handled via roster approvals (more convenient).
If you have sent an electronic file a list of your players will show up under
Player Registration. The only step you will need to take is to assign players to
your teams. Once this is done you can view and submit your rosters
electronically to Bonnie Watson for Official Signature and Stamping.
Double Rostered Players
Double Rostered Players- Active players who are double rostered will be
recognized by the system and will be designated by (DR) once the roster is
submitted.
Guest Players:
Guest Players should not be place on the permanent Roster. Guest Players are to be written on to the rosters on game day. Players must have a valid USYS Player pass. For Senior division teams with a 22 person roster, teams are still limited to 18 dressed players per game.
You will be able to print Player Cards by team after a roster has been approved
(Player cards are now required to be printed NOT hand written per NHSA) then
have them signed by your players, attach 1x1 then laminated. Make sure you have the NEW USYS Player Pass Card Sheets
for printing . Make sure you are using the latest version of Acrobat Reader.
Once your roster has been approved you will be notified by e-mail. You can now
print your player passes. Once printed, have your players sign them and attach a
current picture.
Importing players from a spreadsheet file
(Example: From a soccertrak export).
We will accept either Microsoft Excel files or tab-delimited ".txt" files with
player data. Please only include information on the first "Sheet" of the excel
file, if you choose to send an Excel file.
The first line of the file must contain the column headers (example: First Name
will be one of the columns). The headers do not need to be any specific name or
in any specific order, as long as they are descriptive enough for a person to be
able to understand what the fields represent. Though the column headers are
fairly flexible, please only include player information. Team information is to
be handled separately. This initial import process is for getting players into
the system / updating player data. As such, it is not a tool for registering
players to teams. Team registration will take place after the import.
These three fields are required for each player in order to generate a player
ID. Without these three fields, the player will not be imported into the system:
- First Name
- Last Name
- D.O.B.
The following fields are required, but are not essential for the initial import.
Please note, however, that you will be prompted to give this information later.
So, in the interest of saving some time, you might want to include this
information up-front:
- Phone
- Address
- City
- State (two digit)
- Zip
- Gender (M/F)
- - Father Fname
- - Father Lname
- - Father Phone
(AND/OR:)
- - Mother Fname
- - Mother Lname
- - Mother Phone
- Emergency Contact Name
- Emergency Contact Phone
- Jersey Num: This will be used as the default value for the player upon team
registration.
Other useful fields include:
- Team Name: This value does not assign a player to a team, but it helps in
sorting out players once players have been imported.
- Age Division: This value must be one of the following or it will not show on
the player's info:
U10 - 6
U12
U13
U14 etc
There are a number of other fields which are used for storing player
information. Feel free to include any other information. We will use what we can
from it.
When you have the spreadsheet file ready, email it to SMLewis@aol.com, and we
will upload the players into the system. Once the players have been
uploaded to the system, you will find them listed as active unregistered players
in the online system.
Coaches Information - Can be imported in the same manner as player information.
Provide a file with Coaches Fname, Lname, Address, City, State, Zip, HPhone,
Wphone, Cphone, E-mail and Coaches License
You will be able to ADD/CANCEL players, indicate Transfers or Double Rostered/Guest
players.
Copies of ALL Birth Certificates for NEW and previously Unregistered players should be sent to:
Bonnie
Watson
190 Browns Pasture Road
Strafford NH 0388
Any questions can be directed to:
Byron Phinney at bephinney@comcast.net 603-785-4108 up to 9pm.
Bonnie Watson at JBVJW@aol.com 603-664-2780
between 7-9 pm M-F
Steve Lewis at smlewis@aol.com 603-881-7597 between 7-9 pm